The Tri-Council - Canadian Institutes for Health Research (CIHR), Social Science and Humanities (SSHRC) and National Science and Engineering Research Council (NSERC) – has developed a joint research ethics policy.
Chart reviews, or chart audits, also require REB approval when the resident is planning to discuss the results publicly (Resident Project Day). If a Chart audit is only used to improve the practice, no REB approval is required.
UBC-affiliated institutions, hospitals, and researchers will need to know how to obtain UBC ethics approval.
There is a current effort to harmonize ethics review across BC at BC Ethics in oder to "make BC a more attractive environment for research activity". One of the key issues is to determine whether or not your study is "minimal risk" or "above minimal risk". A key principle is that the "REBs use a proportionate approach to review research involving human participants. They review applications in accordance with the level of risk that the proposed study poses to the research participants: the lower the level of risk, the lower the level of scrutiny; the higher the level of risk, the higher the level of scrutiny."
I would encourage you to contact the research ethics board early in the project (either IHA (Dorothy Herbert, currently) or the UBC-Okanagan).
Guidance Note on UBC Family Practice Resident Research and UBC Summer Medical Students Research Projects.
In the Interior Health Authority, you will need to submit to the Research Ethics Board. Note that IHA has an agreement with UBC so you should only have to submit to one board and then notify the other institution that it has been approved.